Sr. Proposal Coordinator

Job Locations US-FL-Fort Lauderdale
Job ID
Business Development
Full Time


We are seeking a Sr. Proposal Coordinator, with at least 5 years of experience for our Business Development Division. This position is open to Orlando, Tampa, Fort Lauderdale, Miami, West Palm Beach, FL or Austin, TX.

In this position you will work directly with project managers to deliver a high-quality and timely service to support their business development efforts. You will coordinate and create compliant winning proposals  including writing, research, data gathering, execution, and delegation to graphic designers, when needed. This position requires effective time-management, writing, planning, organization, strategy, design/layout, and interpersonal skills.


At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. Click here to take a listen to what our coordinators have to say about working at WGI.


WGI takes pride in being one of the nation’s top consulting firms -- and we have the awards to prove it. We work to stay ahead of the curve by investing in the latest tools and technology. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! 



  • Coordinate and produce compliant proposals
  • Follow proposal management process, from the moment it is assigned to the filing of results
  • Identify and outline requirements of RFP’s
  • Schedule and facilitate proposal production meetings
  • Responsible for coordination and production of presentations
  • Participate in presentation practices and assist during rehearsals
  • Ensure quality of all produced material including consistency, spelling, and grammar
  • Proactively update resumes, project descriptions, and project photos
  • Maintain an organized filing system for proposal archive
  • Contact and gather information from sub-consultants, per project manager requestAttend team meetings
  • Assist with quality control of proposals prepared by proposal coordinators
  • Assist with strategic and complex tasks assigned by supervisor
  • Mentor new proposal coordinators and proposal coordination assistants into WGI’s proposal coordination process


  • Bachelor’s degree in English, Communications, Marketing, or equivalent demonstrated experience

  • Minimum five years in the A/E/C industry preparing proposals for a wide array of public and private sector clients including federal, state, and municipal clients.

  • Provide at least two samples of previous proposals

  • Must have the ability to thrive in a collaborative environment and work well with others

  • Strong written and verbal communication skills

  • Strong organizational and time management skills

  • Ability to work and coordinate efforts from multi-discipline teams across the firm's geographic reach and to lead team meetings with assertive and professional attitude

  • Eagerness to learn and follow company’s proposal management process

  • Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.

  • Attention to detail, sense of urgency, and work ownership

  • Adaptability, comfortable with change, and a positive “can-do” attitude

  • Analytical and problem-solving abilities

  • Basic/Intermediate skills in Adobe software (InDesign and Acrobat)

  • Advanced skills in Microsoft Office software (Word, Excel, PowerPoint, Teams)

  • Must be flexible and willing to work overtime, when needed

  • Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas

If you have what it takes to join our growing organization and want to be part of a dedicated team, please submit your resume for review by our Talent Acquisition Team. WGI provides a competitive salary, excellent benefits, and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.


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