Civil Administrative Support Associate

We are currently seeking an Administrative Support Associate to be part of our Civil Engineering team in our Austin, San Antonio or West Palm Beach offices.

The focus of this position is supporting the Civil Operations and Business Development Teams with the collection, formatting, and maintenance of data, but will also include other various administrative tasks, including scheduling and coordination of reports and data communication.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.

#LI-Onsite

Job Responsibilities:

• Perform general administrative duties related to documenting, organizing, and communicating operations and business development
• Assist with monitoring, cleaning, and maintaining database for business development-related purposes
• Prepare proposal documentation and related materials
• Assist with data entry, report creation, and data visualization
• Assist Civil team in scheduling and other coordination activities
• Perform special projects and other responsibilities as assigned

Qualifications:

• Strong attention to detail required
• Ability to organize and multi-task
• Strong interpersonal, oral and written communication skills
• Ability to collaborate with other team members to achieve high quality work products
• Strong knowledge of MS Word, Excel and Outlook
• Working knowledge of BST and/or AEC360 a plus
• Applicants must be currently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of employment visa
• Graduation from an accredited high school or successful completion of GED certification
• Two years of experience that provided knowledge of administrative support functions or clerical administration practices, such as preparation, maintenance, and control of records and reports. (Experience may be replaced with related coursework completed at an accredited college or university)

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office setting.  Hand-eye coordination is necessary to operate a computer, keyboard and mouse.  Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.  While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.

All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.

All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.